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Word’s Formatting Toolbar

Posted by admin on Aug 12, 2010 in Microsoft Word Tutorials

Word has several toolbars, usually located at the top of your document. One of them is called Formatting Toolbar.

It has most of commands you will need to style your text (change the size, color, alignment, decorations etc).

It looks something like this:





What These Buttons Do:

Select the predefined style to apply to selected paragraph (styles can include: font, size of the letter, indentation, alignment, text decorations)

Changes the font of the selected text

Changes the size of selected text
Makes selected text bold
Makes selected text italic
Underlines selected text
Aligns text to the left

Centers the selected text
Aligns text to the right
Aligns the selected text to both the left and right margins
Makes a numbered list or reverts back to normal text
Add or remove bullets in the selected paragraphs/list

Decreases the indent of the selected text

Indents the selected paragraph
Adds or removes a border around selected text
Highlights the text
Changes the color of the selected text

 
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Word’s Standard Toolbar

Posted by admin on Aug 12, 2010 in Microsoft Word Tutorials

Word has several toolbars, usually located at the top of your document. One of them is called Standard Toolbar.

It has most of general commands you will need to create, save and print your document.

It looks something like this:

What These Buttons Do:

Creates a new document
Saves open document
Print preview – Shows how the document will look when you print it.
Cut – Removes the selected part of the document and places it on the clipboard
Paste – Places previously cut or copied part of the document from clipboard to where the insertion point is
Undo – Undo the last command (VERY IMPORTANT BUTTON!)
Displays the Tables and Borders toolbar
Insert an Excel spreadsheet into the Word document
Displays or hides the Drawing toolbar
Opens previously saved document
Prints open document
Spelling, grammar and writing style checker
Copy – Copies the selected part of the document to the clipboard
Format painter – Copies the format (type of font, size, decorations etc) of the selected part of the document and then applies it to the part of the document you select after that
Redo – Redo the command which was undone with Undo button
Insert a table into the document, or creates a table out of selected text
Columns – Changes the number of columns in a document
Zoom – Enlarge or reduce the display of the active document (doesn’t make the text actually bigger or smaller, just change the way you see it on the screen)

 
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Starting the Document + Basic Formating

Posted by admin on Jan 6, 2009 in Microsoft Word Tutorials

Start by opening Microsoft Word

If you want to work through the steps on this page, it might be useful to print out this page. Or you can arrange the windows on your screen so that you can see this page and Word at the same time.

Open up Word. How you do that may depend on your machine. Click the big blue W logo on the Office Shortcut bar in the top right hand corner of the screen. If you can’t see a blue W logo there, try clicking the Start button. If you don’t see a blue W Word logo there, choose Programs. Click the blue W Word logo to start Word.

Create a new document

Usually Word opens with new document automatically.

If it didn’t, on the main menu choose File > New.

If you have Word 2002 or Word 2003, you’ll see a pane on the right of the screen. Click Blank Document. In earlier versions of Word you won’t see the task pane. Instead, you see a dialog box. Click on Blank Document, then click OK.

You can now see your new, empty document on the screen.

You will notice three important things about your new document:

  • there may be a rectangle drawn in a dotted line on the page
  • there’s a flashing cursor at the top of the page
  • the top highlighted bar says “Document1” or something similar.

Type where you see the cursor or Insertion Point

At the top left, you see a flashing cursor. It’s called the Insertion Point, because if you type, your typing gets inserted at the Insertion Point. (Just to make the point, move your mouse around. You’ll see that the Insertion Point didn’t move.)

We’re going to create the sample document in Word, to demonstrate the basic concepts. So, type the first line of.

If you make a typing mistake, use the Backspace key to reverse what you’ve done, and try again. (You’ll learn about niftier ways to edit mistakes later.)

Save your document

In the far top left corner of the window, the highlighted bar next to the Word logo says Document1 (or some such). This is because you haven’t yet saved your document and given it a more useful name.

Even though you haven’t typed much yet, it’s a good idea to save your document now, and save it again every few minutes, so you don’t lose your work.

So on the main menu, choose File > Save. The Save As box will open, where you can give your document a name. So type a name in the “File Name” box, and click Save.

You can now see your own file name in the top highlighted bar next to the Word logo.

It may not say a lot, but you have created and saved a new document in Word.

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